DRAFT (Revised 1-12-2011)

 

MINUTES

LONGBOAT KEY TURTLE WATCH, INC.

FALL MEETING

November 7, 2010

 

 

The Fall meeting of the Longboat Key Turtle Watch, Inc., was held Sunday, November 7, 2010, at the Shore, 5757 Gulf of Mexico Drive, Longboat Key, Florida.  President Thurman called the meeting to order at 6:18PM. Officers present were President Thurman, Vice President Seamon, Treasurer Wenzel and Secretary Williams. Also present were other directors, members and guests.

 

President Tim stated that a quorum must be present to conduct the election of officers and that number is currently 18 members. He determined that a quorum was present. Amendments to the By-Laws would not be considered because the notice requirements had not been met prior to this meeting, The proposed amendments will be distributed to members and considered at the Spring meeting.

 

Minutes of the Board of Directors Meeting held October 7, 2010, were approved on a  motion by  Connie and seconded by Rosemary. Motion carried unanimously.

 

Kristen Mazzarella, our Permit Holder, and Senior Biologist from the Mote STCRP, was present to review the nesting activity and results for the 2010 season. There were 144 nests and 115 false crawls resulting in approximately 9,000 eggs with 5,573 hatched and 5,183 hatchlings emerged on Longboat Key. She said a ratio of 1:1, nests to false crawls is good. When the complete report is finished, it will be made available to LBKTW and should be available on line. Overall, 2010 was a good year for the Turtles.  There was an increase in Green Turtle nests and hatchlings and a Kemps Ridley nest.  The overall numbers reflect an increase in successful nesting compared to the long term trend of decline in successful nesting events.

 

Tim presented an overview of events and activities during the past year. The Lighting Ordinance and Code Enforcement activities including the Beach Furniture recommendations in the form of a new Town of Longboat Key Ordinance provision has been scheduled for review and hearings by the Town Staff before formal consideration by the Town governing body. Members who patrol, have had first hand experience with disorientations and furniture on the beach. Looking ahead, the Run for the Turtles will be April 2, 2011, mandatory training at Mote, April 9, 2011 and the wine tasting at Harry’s Continental Kitchens on May 4, 2011.

 

The International Turtle Symposium will be held in San Diego, California, April 12 – 15, 2011.  The Siesta Key Beach Sand Sculpture will be November 18 to 21 this year. Shuttle

 

Page 2, Fall Meeting Minutes, November 7, 2010

 

Service is available from Phillipi Creek for $5.00.  He reminded everyone to be sure to get the time sheets completed and turned in soon.

 

Tim said it was time for the election of officers and directors.  The nominating committee submitted its recommendations as follows:

 

Officers

                         President                                                        Tim Thurman

                         Vice President                                                Cyndi Seamon

                         Treasurer                                                        Mary Jean Wenzel

                         Corporate Secretary                                       Dick Williams

                         Recording Secretary                                      Freda  Perrotta

 

Board Members at Large

                        Cindy Hayworth

                        Carol Mae

                        Connie Schindewolf

 

The nominating committee recommendations and report were accepted on motion by Freda and seconded by Connie.  The motion carried unanimously.  He asked if there were any nomination from the floor. There were none and he declared the slate of officers and directors recommended by the nominating committee were deemed to be elected for a two-year term.

 

Mary Jean presented the Treasurer’s Report (Copy Attached) for the year ended October 31, 2010. There was a beginning cash balance on November 1, 2009, of $7,404. Income for the year was $9,687 and expenses were $9,499, leaving a cash balance of $7,592 on October 31, 2010. After a brief discussion, the Treasurer’s Report was accepted on motion by Carol and seconded by Marie. The motion carried.    

 

The proposed Budget for the year beginning November 1, 2010, was presented by Mary Jean.(Copy Attached)  It provides for income of $9,600 and expenditures of $9,600 with a cash balance on October 31, 2011, of $7,500. The donations for this budget are in the amount of $4,200, to be used in accordance with requests received and recommendations of the Board of Directors, from the October Board Meeting as follows:

                       

                                    Scholarships (2)                                   $  620

                                    Pinball Machine                                      600

                                    Brad Tanner’s Request                       1,000

                                    GPS Units (4)                                         600

                                    Photo Software                                         80

                                    New Hatchling Supply                           500

                                    Pitt Tags                                                  800

                                                Total Donations                      $4,200

Page 3, Fall Meeting Minutes, November 7, 2010

 

Following discussion, it was moved by Carol and seconded by Donna to approve the Budget for 2010 -2011 as presented.  The motion carried.

 

Tim gave a review of the budget and activities which will provide funds for it.  The T- shirt sales remain the big funds generator but other activities such as the wine tasting and name-the-stake do raise funds for our programs.

 

Cyndi did a review of the contribution amounts and programs for the Mote donation and the other educational programs and activities we provide.

 

Tim reminded everyone that the amendments to the By-Laws would be considered at the Spring Meeting.

 

Reports from the various standing committees were presented.  The Beach Furniture Ordinance will be heard by The Town at a workshop on November 18th at 1:00 pm. Tim encouraged all who could attend to do so to show our support for this needed regulation. He asked Greg if the proposed ordinance could be posted on the web site.

 

Marie reported on the antique fair at Whitney Beach and asked for help to be there.  She passed around a sign-up sheet for volunteers.

 

Lucinda will be contacting the Girl Scouts again this year.

 

Cyndi discussed the poster for the coming year. Mary Lou Johnson will do photos for the poster. She said she wants to get a proof by March 1st. If anyone wants to help with the photo let her know, otherwise she will keep doing what has been done in the past. We get 350 posters for distribution to help create awareness of the lighting restrictions during nesting season.

 

Cyndi discussed the off-season beach clean-up and asked volunteers to sign up for the one-time-per-month clean-up in November through April.

 

The address photos used this and previous years should be discarded. She said there will be a review and update using the new photo software approved in the budget. She stated there was nothing new to report on from the lighting committee.

 

Rosemary reported for the sunshine committee.  Bill and Rolla both have had surgery and cards were sent to each.

 

Connie reported for the history committee. She said there were 172 people on the Hilton walk. She thanked Aaron and Greg for their help.

 

Tim reminded everyone that Mary Lou Johnson will gladly take photos of activities for publicity. And she does a great job for us.

 

Page 4, Fall Meeting Minutes, November 7, 2010

 

Freda said she will be making a T-shirt order for the new shirts in two weeks so that they will be available by Christmas.

 

Greg asked how do we thank the UPS Store for the T-shirt sales? We pay a lot in P. O. Box rental.

 

Cyndi said we would send a card to thanks to Resort Quest for use of space for our field box.

 

Tim thanked all who participated in the stake painting, He said it was great to have it done now.

 

Comments from the floor included the good news from Kristen on the past season. New members and guests were welcomed. Tim said we need to keep recruiting new members. Greg asked how we could recruit and encourage more participation in LBKTW.

He suggested January and February are good times to recruit. Tim asked Greg to head a committee to recruit.

 

 

There being no further business to come before the Group, it was moved by Connie and seconded by Marie to adjourn the meeting at 7:45PM . The motion carried.  

 

 

 

Respectfully submitted, Dick Williams, Secretary

 

 

 

 

 

Approved, Tim Thurman, President__________________________________________

                                                                                               

                                                                                    Date____________________,2011