September 25, 2007 Final Page 1 of 3

Longboat Key Turtle Watch Board Meeting Minutes Sept 15, 2007

Cindy Hayworth, Corporate Secretary

The meeting of the Longboat Key Turtle Watch, Inc. Board was called to order by President Tim Thurman at 4:03pm at The Shore Present: EmmyLou Gilbert, Rosemary Treonis, Nathalie Treonis, Connie Schindewolf, Freda Perotta, Rolla Shuh, Alison Albee, Cindy Hayworth with Cyndi Seamon present by way of speaker phone.

A brief discussion of some last details of the by-laws was conducted. Freda moved we accept the revisions to the By-Laws, Connie seconded. All approved.

It was decided that Tim will send By-Laws by email to the membership prior to the fall meeting so that we can save time at the meeting. The Members will vote on acceptance of the changes at the fall meeting. Freda will mail the changes to Ease, Orville, and Penny who don’t use email.

Agenda item: Committees

It was agreed the following committees will be established at the Fall meeting, each committee will last one year:

The Outreach Committee will be combined with Education Committee to form one committee titled Outreach. The mission of the Outreach Committee is to establish programs in the community promoting awareness of nesting sea turtles. Examples of activities this committee will be responsible for include table tops, programs with outside organizations (Scouting, The Ritz, Boys and Girls Club).

There will be an Ordinance Committee and it‘s mission is to develop and work with community organizations to have ordinances that support the nesting sea turtles. The first priority is to work with the Town of Longboat Key to establish a beach furniture ordinance.

There will be a Beach Lighting Committee that will cover both observation and documentation of beach lighting. The mission of the Beach Lighting Committee is to monitor beach lighting and to report any lighting concerns to the Town of Longboat Key. This committee will also maintain the address list and photos of properties in each zone. To continue efforts to increase community awareness, this committee will make contact with property owners and rental agencies near nests (post cards, email, letters).

There will be a Poster Committee to lead the effort to create a poster to promote awareness of nesting sea turtle activities in time for the Executive Committee’s review of the poster by March 1, 2008.

Page 2 of 3

There will be a Publicity Committee is to assure that aligned messages are provided to various media outlets. The Publicity Committee is not intended to take the place of members having discussion with anyone on the beach.

There will be a Membership Committee. This critical committee’s mission is to attract members to assure the organization has adequate personnel to achieve our goals. This committee will work to find avenues to attract and retain members. Ideas include having tables at fairs, developing a flyer and having group events that would be enjoyed by the membership.

There will be a Budget Committee.

There will be a Nominating Committee formed at the Spring meeting to prepare a slate of candidates for the election of officers in the fall of 2008.

A Fund Raising Committee will be formed. The mission of the Fund Raising Committee will be to raise funds to support defined goals. Ideas include selling naming rights to nests or possibly hatchlings, having a fund raising event and finding other ways to solicit donations to allow the organization to support our goals.

The By-Laws Committee has completed it’s task and will now be dissolved. In addition it was decided that we will not have a Grant Committee for the coming year.

Tim as president, will work to ensure there is a committee chairperson for each of these committees, and the names will be announced before the fall meeting. Committee chairs will have the responsibility to recruit committee members, and provide progress reports to the Executive Committee on a regular basis. Close communication with the Executive Committee of the committee progress and plans must be maintained prior to the committees moving forward with an action.

Agenda item: Budget

Freda and Cathy reported on our budget and the grant monies were clarified.

Freda advised that we have donated to Marine Turtle Newsletter for years and the group approved continuing the donation. Greg will add a link to the website and Freda will bring issues to the meetings.

Excess t-shirts will be donated to a Support the Troops program at the post office to be sent to Iraq.

Freda will purchase additional educational material to be handed out at the digs.

Page 3 of 3

Freda reports that the proposed budget for Budget Year 2008 (Nov 1, 2007 to Oct 31, 2008) reflects income of $5000 from T-shirt sales, $300 from dues, and $400 from

donations., The expenses for 2008 are $5700 with the largest amounts of $3000 to purchase t-shirts, $1000 for educational materials. Budget details will be available at the Fall Meeting.

Connie moved we raise the dues to $15, Nathalie seconded and all approved.

Tim moved we approve changes to the Budget and Connie seconded. All approved.

Agenda item: Membership

There was a discussion of ways to promote our group and recruit members during the off season. Alison suggested we attend local festivals. We will also try to do more as a group during the off season. Our goal is to keep things going with the organization year round. If any members have ideas on activities they would like to see during the off season please let Tim know.

After dues are paid this year a complete member listing will be made available. The new By-Laws, once approved at the Fall Meeting, provide voting rights to paid Members. Honorary Members have voting rights if they are present at a meeting.

Agenda item: Fall Meeting

The fall meeting will be held December 2 from 5-6:30 at The Shore, followed by a pot-luck party at 7:00pm.

Connie moved we adjourn, Rosemary seconded, all approved so Tim adjourned the meeting at 6:15.